| Position Title: | Construction Services Specialist |
| Grade/Classification: | 2 – Para & Entry Level Professional I |
| Bargaining Unit: | CSEA |
| FLSA Status: | Non-Exempt |
| Department: | Downstate Administration |
| Hiring Rate: | $39,886 |
Primary Purpose
The Construction Services Specialist works with various financial and construction systems/applications to assist DASNY personnel and clients in the management of project related data.
Essential Functions
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Manage project financial and non-financial information in the systems critical to successful client and management reporting.
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Develop, prepare and maintain various reports, spreadsheets, databases, logs and charts of moderate complexity requiring use of intermediate and advanced computer application skills.
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Analyze data, detect and correct problems in the financial management and project management systems to insure data integrity within and between systems.
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Process various project specific activities in the financial and project management systems including, but not limited to, project set-up requests, budget changes and reallocations, contract amendments and change orders. Working with financial and project management systems and DASNY personnel, analyze project and contract eligibility for close-out.
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Coordinate, facilitate and administer project close-out process.
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Manage client access to the Project Status Report and other reports on DASNY's Extranet, and establish channels of communication with DASNY's external clients for this purpose.
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Conduct project site visits; provide project administration and support to onsite project management at various field sites for extending periods of time.
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Train internal and external systems users.
Other Duties and Responsibilities
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Manage e-mail distribution lists for internal and external users of Contract Manager, PSR and other reports.
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Assist with the documentation and implementation of procedures.
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Assist with internal controls implementation, review and testing.
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Undertake special assignments as directed.
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Must maintain regular attendance in accordance with DASNY attendance and leave policies.
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Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).
Supervision
N/A
Physical/Mental/Visual Demands
Travel is required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include weekly travel and occasional extended overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Work Environment
Standard office environment, including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, shredder.
